NMDC 2024 Exhibitor Registration Form
IEEE NMDC 2024 – Exhibitor
Terms and Conditions
1. Contract
This application properly executed by applicant (exhibitor) shall upon written acceptance and notification of booths assigned by IEEE NMDC 2024 management constitute a valid and binding contract.
2. Assignment of Space
Assignment of space to exhibitors and those making application will be made in the order of date and time received. IEEE NMDC 2024 will continue to receive applications and assign exhibit space, as it remains available, until shortly before the show opening date. In all cases, total booth payments must be received prior to show opening. IEEE NMDC 2024 assignment of booths is final and shall constitute an acceptance of the exhibitor’s offer to occupy space.
After assignment, space location may not be changed, transferred or canceled by the exhibitor except upon written request and with the subsequent written approval of IEEE NMDC 2024 management. IEEE NMDC 2024 management reserves the right to reassign exhibitor space in order to modify floor plan for overall benefit of the show.
3. Subletting Space
No exhibitor will assign, sublet, or apportion the whole or any part of the space allotted to him, nor exhibit therein, nor permit any other person or party to exhibit therein, any other goods, apparatus, etc. not manufactured or distributed by the exhibitor in the regular course of his business except upon prior written consent of IEEE NMDC 2024 management.
4. Exhibit Space Rental Rates
Exhibit space rental includes materials and services described herein. Show price per full-conference space contracted at 1,000.
5. Payment Requirements and Cancellation Charges
Applications require full payment before booths are assigned. Payment in full is required with submission of contract application or on the date indicated on the invoice. All cancellations must be made in writing and will be based on the following:
- For cancellations received on or before September 1, 2024, all sums, less a service charge of $100 USD will be returned to the exhibitor.
- After September 1, 2024, no refunds will be made. Any refunds for canceled exhibit space will be made after the completion of the Exhibition.
It is understood that IEEE NMDC 2024 reserves the right, at its option, to reassign a canceled booth regardless of the cancellation rate assessed. In the event that the premises in which the IEEE NMDC 2024 show is conducted shall become, in the sole discretion of IEEE NMDC 2024, unfit for occupancy, or substantially interfered with by reason of any cause or causes not reasonably within the control of IEEE NMDC 2024, this agreement may be terminated by
IEEE NMDC 2024.
For this purpose, the term “cause or causes” shall include, but not by way of limitation, fire, flood, epidemic, earthquake, explosion or accident, blockage, embargo, inclement weather, governmental restraints, restraints or orders of civil defense, or military authorities, act of public enemy, riot or civil disturbance, strike, lockout, boycott or other labor disturbance, inability to secure sufficient labor, technical, or other personnel, failure, impairment or lack of
adequate transportation facilities, inability to obtain, or condemnation, requisition or commandeering of necessary supplies or equipment, local, state or federal law, ordinance, rule, order, decree or regulation, whether legislative, equipment, local, state or federal law, ordinance, rule, order, decree or regulation, executive, or judicial, and whether constitutional, or act of god.
Should IEEE NMDC terminate this agreement pursuant to the provision of this paragraph the exhibitor waives any and all claims for damages and agrees that IEEE NMDC 2024 may, after computing the total amount of IEEE NMDC 2024 cost and expenses in connection with its preparation for and conducting of the IEEE NMDC 2024 event, (including a reasonable reserve for claims and other contingencies), refund to the exhibitor, as and for complete settlement and discharge of all said exhibitor’s claims and demands, and amount which bears the same relationship to the fee paid by said exhibitor as the total refundable amount as computed above bears to the total amount of fees paid by all exhibitors.
6. Exhibit Booth Manning and Dismantling Schedule
A representative must man exhibit space during all times when exhibition is officially open. Exhibit space must be maintained in a neat and orderly manner throughout the exhibition. Exhibitors may begin dismantling only after hours stated in exhibitor service manual. Exhibitors are responsible for removal of all materials used in their display. Any exhibitor leaving materials after hours stated in exhibitor service manual will be charged for the materials’ removal.
7. Losses or Damage
Exhibitor agrees that IEEE NMDC 2024 shall not be liable for any damage or liability of any kind or for any loss, damage or injury to persons or property during the term of this agreement, from any cause whatsoever by reason of use, occupation and enjoyment of exhibit space by exhibitor or any person thereon with the consent of exhibitor, and that
exhibitor will defend, indemnify and save harmless, IEEE NMDC 2024 from all liability whatsoever, on account of any such damage, or injury, whether or not caused by negligence of or breach of an obligation by exhibitor or its employees or representatives. Exhibitor will be liable for all damages, or liability of any kind or for any loss, damage or injury to persons or any property during the show from any cause whatsoever by reason of use, occupation and enjoyment of exhibit space.
8. Demonstrations
No demonstrations or solicitations shall be permitted outside of the exhibitor’s assigned space, and no signs or placards may be displayed on persons or otherwise outside exhibit spaces.
9. Compliance
The exhibitor assumes all responsibility for compliance with all pertinent ordinances, regulations and codes of duly authorized local, state and federal governing bodies concerning fire, safety and health, together with the rules and regulations of the operators and/or owners of the property wherein the show is held.
10. Policy
It is further agreed that the exhibitor will abide by and comply with rules and regulations concerning local customs that may apply, having agreements with the show Facility or with authorized contractors employed by IEEE NMDC 2024. Further this agreement is bound by applicable IEEE Policies on Nondiscrimination and the IEEE Event Safety and Conduct Statement.
11. Management
The exhibitor further agrees that the conditions, rules and regulations of the IEEE NMDC 2024 management are made a part of this contract and that said exhibitor agrees to be bound by each and all of these rules and regulations, and that the management shall have the full power to interpret, amend and enforce all rules and regulations in the best interest of the show.
12. Alteration of Booth Space
IEEE NMDC 2024 management shall be entitled to alter the layout if, in their opinion, this is in the general interest of the exhibition.